Admin Assistant

About this job offer

Job Title: Admin Assistant

Salary Range: Php 30,000-35,000

Working hours:  8:30am-4:30PM PHT

Work Schedule:  5 days a week (Exact schedule TBC)

Are you organized, proactive, and ready to keep workflows running smoothly?  We are looking for a dynamic Admin Assistant to provide vital support to our Spares & Projects teams. You’ll ensure seamless operations, especially during team absences, enhance customer service, and help streamline our processes.Join us and play a key role in keeping our teams connected, projects on track, and processes running efficiently!

Key Responsibilities:

Spare Parts Support

• Assist with spare parts management when the Spares Manager is on leave
• Secure and validate spare part prices
• Prepare quotes and receive orders
• Execute spare parts orders and coordinate deliveries

Project Coordination

• Manage project documentation
• Track project schedules and progress

Office Administration

• Manage leave approvals and track absences
• Schedule staff meetings and information-sharing sessions
• Arrange travel and bookings
• Perform ad-hoc tasks as required by the management team

Qualifications:

• Proven experience in administration or office support, ideally in a technical, project, or spare parts environment
• Strong knowledge of spare parts management, including quoting, price validation, order processing, and delivery coordination
• Excellent communication skills in English
• Ability to manage and prioritize multiple tasks from different team members
• Strong administrative skills with keen attention to detail
• Team-oriented, proactive, and success-driven
• Familiarity with communication tools such as WeChat is a plus
• Previous experience working with Chinese nationals is advantageous but not required
• Knowledge of or ability to understand Mandarin is a big advantage but not essential

Ready to elevate your career and make a real impact? Apply now and complete our Pre-screening Test to get prioritized! We can’t wait to see the difference you’ll make!

https://forms.gle/bH89Xz14swdzjd3a9

**A stable internet connection and a conducive workspace are a must.**