Administration Support

About this job offer

Job Title: Administration Support

Salary Range: P25,000- P30,000 (depending on skills and experience)
Work Hours: Monday-Friday; 6:00 am to 2:30 pm PH time (NZ holidays off)

We are looking for enthusiastic, talented, and self-driven individuals to join our team as an Administration Support. The purpose of your role is to undertake administration tasks for a small law firm including file creation, document creation and file organisation


Key responsibilities:

  • Set up file from instructions received by one of us in our dedicated software system
  • Send email with data collection form
  • Set up welcome letter and notify lawyer to check
  • Send welcome letter using signing platform to client
  • Receive information from client from data collection form and put into system
  • Save all Anti money laundering documentation and complete checklist and form
  • Send anti money laundering form to lawyer for checking and sign off and then save into file and change checkbox
  • Receive notification that all work ready for a settlement has been completed prepare file for settlement including sending an email to the lawyer acting with information ready for settlement day
  • Check money in trust account (but would not have access to make changes or pay out anything)
  • Receive notification that settlement has been completed and notify agent via email and broker
  • Prep invoice and reporting letter and notify lawyer once ready for checking
  • Check invoices paid
  • Complete close file document and send to lawyer for checking
  • Close file through software system
  • Update client details as part of file closure
  • Update precedents from instructions from us
  • Prepare letter to bank to discharge mortgage and send to relevant bank
  • Draft settlement statement and trust statement for lawyer and send for checking (all information gathered from file or from using council websites)
  • Obtain rates enquiry information from relevant councils
  • Send email to client one month after work with our wellness checkup
  • Perform adhoc tasks when needed





Key Attributes:

  • A minimum of 1-2 years of relevant experience in administration
  • Professional with excellent work ethics
  • Excellent organisational skills 
  • Outstanding time management – completes tasks efficiently within the required time frame
  • Strong written and verbal communication skills
  • Highly trustworthy and able to honour confidentiality and privacy
  • Keen attention to detail
  • Critical thinking and problem solving skills


Apply now and complete our pre-screening test:

We offer a competitive salary, free health care plus 1 free dependent, and great perks such as paid two weeks off during the Christmas and New Year periods.


**Stable internet connection (with backup internet) at home is a MUST**

    Alternatively, email your CV and cover letter to