Office Manager/Executive Assistant (WFH)

About this job offer

Job Title: Office Manager/Executive Assistant (WFH)

Salary Range: PHP 40,000 to PHP 60,000

Working hours: 8:00am – 4:30pm PHT

Work Schedule: Monday to Friday

We are seeking a highly organised and proactive Office Manager / Executive Assistant to support our leadership team and ensure smooth day-to-day operations. This is a key role working closely with the CEO and executive team in a fast-paced, collaborative environment.

Key Responsibilities:

Administrative & Document Management

• Create, format, and maintain professional documents, reports, presentations, and templates
• Ensure consistency, accuracy, and high standards across all company documentation
• Manage document storage systems and version control
• Draft correspondence, meeting notes, and internal communications as required.

Executive Support

• Coordinate tasks and requests from multiple members of the executive team
• Prioritise and manage workflows to ensure deadlines are met
• Prepare materials for (and attend meetings via Teams), including agendas and briefing documents
• Follow up on action items and ensure accountability across stakeholders

HR & Policy Support

• Maintain and update company policies and procedures
• Assist in developing and documenting HR processes and systems
• Support onboarding documentation and internal communications
• Ensure compliance documentation is current and well-organised

OH&S / Compliance Systems

• Develop, implement, and maintain organised systems for Occupational Health & Safety (OH&S) compliance
• Track and manage compliance documentation and reporting requirements
• Assist in creating structured processes to ensure ongoing adherence to regulations

Communication & Coordination

• Act as a central coordination point across the executive team
• Communicate effectively via email, phone, and virtual platforms (e.g., Teams meetings)
• Ensure clear, concise, and professional communication at all times

What We’re Looking For:

• 3–5+ years’ experience in office management or senior administration
• Strong organisational and multitasking skills
• Excellent communication and stakeholder coordination
• Experience in HR/admin support and compliance
• High attention to detail and ability to work independently

What Success Looks Like:

• Office systems and processes run smoothly and efficiently
• HR and administrative compliance always maintained
• Timely and effective support for events, meetings, and team activities
• Positive feedback from executive team
• Continuous improvement of administrative processes

Why Join Us:

• Work remotely with an international team
• Be part of a supportive and values-driven culture
• Opportunity for growth in administration and HR
• Fully remote setup

If you’re a structured, detail-oriented professional who enjoys supporting leadership and driving efficiency, we’d love to hear from you.

**A stable internet connection and a working laptop/desktop at home is a MUST**